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Compensation

The Compensation and Governance Committee is responsible for determining the compensation of all senior officers of Matrikon and reviewing the adequacy of director compensation to ensure that it realistically reflects the responsibilities and risks involved in being an effective director.

 Director Compensation
 Officer Compensation



Director Compensation


As at November 1, 2007, Matrikon has 7 directors, including 6 independent directors, one executive director. Matrikon defines independent directors according to the definition contained in Multilateral Instrument 52-110 Section 1.4.

Director compensation is paid only to directors who are not employees of or consultants to Matrikon, thus, Mr. Somji received compensation as a director only for the portion of the year that he was a non-employee director.

Summary of Director Compensation
Effective January 1, 2006, director compensation was structured as follows:

  • Annual director retainer: $12,500 per year
  • Board meeting retainer: $12,500 per year
  • Board chair retainer: $60,000 per year (in addition to the annual director retainer
        and meeting fee)
  • Lead director retainer: $15,000 per year (in addition to the annual director
        retainer and meeting fee)
  • Annual audit committee chair retainer: $12,500 per year (in addition to the annual
        director retainer and meeting fee)
  • Annual compensation and governance committee chair retainer: $10,000 per year (in
        addition to the annual director retainer and meeting fee)
  • Directors who do not reside in Canada are paid the annual director retainer and annual board meeting fees in equivalent US dollars.

    Matrikon also reimburses directors for related travel and out-of-pocket expenses

    Total compensation paid to all directors during the fiscal year ended August 31, 2007 was $257,019 (2006 $220,093).

    Non-Employee Director Compensation

    Director Annual Director Retainer Board Meeting Retainer Committee Chair Retainer Other Retainer Total
    Hugh Bolton 12,500 12,500 - 32,647 57,647
    Kent Jespersen 12,500 12,500 1,000 - 35,000
    David Kramer1 12,500  12,500  -  -  25,000 
    Robert Moore 12,500 12,500 - - 25,000
    Michael Percy 12,500 12,500 - - 25,000
    Janice Rennie 12,500 12,500 12,500 - 37,500
    Nizar Somji2 7,057  7,057  -  37,758  51,872 
    Amin Rawji3 -  -  -  -  - 
    Eric Rosenfeld4 -  -  -  -  - 

    Notes:
    1 David Kramer resigned from Matrikon’s board on July 12, 2007

    2 Effective February 12, 2007 Nizar J. Somji resigned as Chair of the board and became interim CFO. Hugh Bolton became Chair of the Board. Prior to this date Mr. Bolton was Lead Director. As an employee director, Mr. Somji did not receive director compensation. The amounts are prorated to reflect this change.

    3 Effective June 5, 2007 Amin Rawji stepped down as president and CEO and resigned from Matrikon’s board. As a management director, he did not receive director compensation.

    4 Eric Rosenfeld was appointed a director on July 12, 2007. No director compensation was paid to him in fiscal 2007.

    Directors’ Shareholdings Requirements
    To ensure that director interests are aligned with shareholders' interests, Matrikon's directors are required to own the dollar value equivalent of three (3) times their annual director retainer in shares after a period of three years on the Board. As of November 1, 2007, all directors owned the equivalent of at least three (3) times their annual director retainer in Matrikon shares based on share value at time of purchase.

    Shareholdings of Independent Directors as at October 26, 2006
      Number  Value1
    Common Shares 3,474,138 $9,067,500
    Options 210,000 $78,800
    Univested RSUs 58,500 $152,685

    Note:
    1 Based on closing price of Matrikon shares on November 1, 2007 and taking into account only options that are currently exercisable and in the money

    Director Stock Options
    Matrikon’s Stock Option plan was discontinued in fiscal 2006. Under the previous plan, newly appointed or elected directors received a grant of 50,000 options to purchase shares. Directors also received annual grants of 10,000 options.

    These stock options are only available to non-executive directors.

    The exercise price for options was set at the closing market price of Matrikon's common shares on the day they were granted unless a trading blackout was in effect at the time. In this case, the exercise price was set at the closing market price of Matrikon’s common shares on the day following the lifting of the trading blackout.

    RSU Plan
    In 2006, Matrikon replaced its Stock Option Plan with an RSU plan. Under the RSU plan, Directors receive RSUs at approximately the equivalent value to the options they would have received annually under the Stock Option Plan. The RSUs vest over a period of three years. Once vested, the RSUs are converted to Matrikon common shares.

    On July 7 2006, each current director received 13,500 RSUs. These RSUs vest equally over three years.

    In 2007, Eric Rosenfeld received 13,500 RSUs when he joined Matrikon's board. These RSUs vest equally over three years on July 12.

    Independent Director Equity Ownership Summary

      As at 1-Nov-07 As at 26-Oct-06 Net Change Market Value1
    (1-Nov-07)
    Director Common Shares RSUs/
    Options
    4
    Common Shares RSUs/
    Options
    3
    Common Shares Options Total
    Hugh Bolton 72,878 4,900 67,923 53,500 +4,955 -4,500 $190,212
    Kent Jespersen 76,8082 49,000  72,0582 53,500  +4,750  -4,500  $200,469 
    Robert Moore 118,031 49,000 113,303 53,500 +4,728 -4,500 $345,151
    Michael Percy 28,200 2,900 23,700 35,500 +4,500 -4,500 $97,092
    Janice Rennie 25,321 79,000 20,571 83,500 +4,750 -4,500 $127,578
    Eric Rosenfeld 3,152,900 13,500 n/a n/a n/a n/a $8,264,304

    Notes:
    1 Based on closing price of Matrikon shares on November 1, 2007. Market value is the value of common shares held and the in the money value of options and the value of uninvested RSUs.

    2 Includes 3,100 common shares held by associates or affiliates

    3 Includes 13,500 RSUs which vest over three years

    4 Includes 9,000 RSUs, except for Mr. Rosenfeld. Mr. Rosenfeld has 13,500 RSUs which vest over three years.




    Officer Compensation

    The Compensation and Governance Committee, composed of three independent directors, reviews and approves Matrikon's compensation program for executive officers.

    The primary objectives of Matrikon's compensation program are to enable the company to attract, motivate and retain outstanding individuals and to align their success with that of Matrikon's shareholders through the achievement of strategic corporate objectives and the creation of shareholder value. The level of compensation paid to an executive is based on the executive's overall experience, responsibility and performance.

    Compensation of executive officers for 2007 was comprised of three elements, with some variation depending on area of responsibility and individual objectives:

  • Base salary (35-33% of total compensation)
  • Long term incentive in the form of RSUs (20-30% of total compensation)
  • Short term incentives in the form of cash bonuses (20-50% of total
        compensation). Performance bonuses are calculated based on the achievement
        of revenue and earnings growth targets and other individual behavioural
        objectives.
  • Company wide performance bonus for meeting specific overall growth targets
        (8-30% of total compensation)
  • Area of responsibility performance bonus for meeting area-specific objectives
        (15-25% of total compensation)
  • Performance bonuses are calculated based on parameters such as the achievement of target revenue and earnings growth and individual behavioural objectives which could include such metrics as employee retention or office growth. The following table shows the actual compensation breakdown.

    The short term company wide performance bonus which was available to all NEOs was not paid out for fiscal 2007 as the target performance was not achieved. Personal objective bonuses range from a percentage of overall revenue and / or operating income to divisional results, depending on the employee's ability to influence results.

      Base Salary Long Term RSUs Short Term Bonus Short Term Bonus Total Pay Total Bonus
          Company Objectives Personal Objectives   Maximum Bonus 2x Base Salary
    Target 25-33% 20-30% 8-30% 15-25%    
    Amin Rawji1

      
    $255,000 

    66% 
    - 

    0% 
    - 

    0% 
    $113,8403

    43% 
    $338,840 

      
    $113,840 

    0.514
    Nizar Somji

      
    $147,500

    55% 
    $12,555

    5% 
    -

    0% 
    $107,322

    40% 
    $267,377

     
    $119,877

    0.814
    Tariq Malik1

      
    $116,031

    100% 
    -

    0% 
    -

    0% 
    -

    0% 
    $116,031

     
    -

    - 
    Randy Kondor1

      
    $196,273

    100% 
    -

    0% 
    -

    0% 
    -

    0% 
    $196,273

     
    -

    - 
    Gordon Freund2

      
    $120,000 

    70% 
    $13,750 

    8% 
    - 

    0% 
    $89,482 

    30% 
    $170,495 

      
    $50,495 

    0.424
    Ian Brown

      
    $186,706

    62% 
    $25,639

    8% 
    -

    0% 
    $89,482

    30% 
    $301,827

     
    $115,121

    0.624
    Jeff Gould

      
    $120,000

    53% 
    $27,500

    12% 
    -

    0% 
    $80,883

    35% 
    $228,383

     
    $108,383

    0.944

    Notes:
    1 Mr. Rawji, Mr. Malik and Mr. Kondor left Matrikon mid year, thus RSU grants were forfeit

    2 Mr. Freund's performance compensation was a percentage of total revenue

    3 Mr. Rawji's performance compensation was a percentage of total revenue and a percentage of operating income. Mr. Somji took the same compensation plan when he replaced Mr. Rawji.

    4 This number represents the proportion of bonus to base salary (calculated as total bonus payout divided by base salary).

    Other compensation includes medical and insurance benefits, which are also generally available to all employees.

    Refer to the description under the heading Compensation on page 16 (Compensation and Governance Committee Report) for additional information.

    Base Salaries
    Matrikon's approach to base salaries is to offer amounts which are slightly below par with industry peers, targeting the 25th percentile. Greater emphasis is placed on pay for performance through variable compensation plans. No formal benchmarks or reviews have been performed for fiscal 2007 executive compensation. Actual individual salary levels are based on a number of factors, including the individual's performance, responsibilities, and experience and reflect the contribution of each executive officer.

    Short-Term Incentive Compensation – Bonuses
    Matrikon believes that incentive pay encourages employees to contribute to overall performance. Thus, in addition to base salaries, Matrikon awards cash bonuses to executives based on achieving individual performance targets including certain revenue and net income goals in relation to the company's annual plan as approved by the Board. The bonus plan is restructured annually to motivate specific behaviours. In some instances, the Committee also awards discretionary bonuses to certain of these executives at the conclusion of the year.

    Long-Term Incentive Compensation – Restricted Share Units (RSUs)
    In fiscal year 2006, we implemented a long term executive compensation strategy that replaces option grants to key employees with grants of restricted share units. (RSUs).

    Matrikon’s RSU plan is intended to encourage key employees and directors to acquire a proprietary interest in Matrikon and thus provide additional incentive to further Matrikon’s growth and development while aligning the interests of these employees with those of our shareholders.

    The RSU Plan was approved by shareholders on December 9, 2005. Matrikon’s employees, officers and directors are eligible to participate in the RSU Plan.

    Subject to the vesting requirements (continued employment with Matrikon), each RSU will be exchangeable for one common share or one Deferred Share Unit (DSU) at the employee's election. The option to exchange RSUs for DSUs has been removed from the plan and will not apply to future grants of RSUs. The number of RSUs granted are based on the Executive's position, the need for retention incentives, and typically, as part of a multi-year approach to the Executive's compensation.

    Long-Term Incentive Compensation - Employee Stock Ownership Program
    Eligible employees and directors are entitled to participate in Matrikon's employee stock ownership program (ESOP), which was designed to encourage employees to become shareholders of the company. Employees, including Named Executive Officers, are eligible to receive one common share for every two common shares purchased and held for a period of 16 months, with certain restrictions. Nizar J. Somji is not eligible to participate in the plan. Shares held by employees under the program are eligible for matching only once. To date, Matrikon has issued 336,479 common shares under ESOP.

    The final ESOP registration was April 30, 2007. Matrikon intends to replace this program with a different employee share purchase program in fiscal year 2008.

    Compensation of Chief Executive Officer
    Both Nizar J. Somji & Amin Rawji acted as CEO in the 2007 fiscal year. The compensation philosophy for both was similar and included:

  • Base salary (30-60% of total compensation)
  • Short term incentives in the form of cash bonuses (40-80% of total
        compensation). Performance bonuses are calculated on revenue
        and operating income.
  • Employment Contracts
    Matrikon does not have any written contracts, plans, arrangements or agreements to compensate Named Executive Officers in excess of $100,000 in the event of termination of employment (as a result of resignation, retirement, change of control, etc.) or a change of responsibilities following a change of control.

    Indebtedness of any Directors, Executive Officers and Senior Officers
    Management is not aware of any indebtedness outstanding by its directors, senior officers or executive officers to the company, or any guarantees, support agreements, letters of credit or other similar arrangements provided by Matrikon to any of its directors, senior officers or executive officers, at any time since the commencement of the last completed fiscal year.



    Please note: Information contained in the Investor section of Matrikon's web site was accurate at the time of posting, but may have been superseded by subsequent disclosures.



               

     
     

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