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Compensation
The Compensation and Governance Committee is responsible for determining the
compensation of all senior officers of Matrikon and reviewing the adequacy of
director compensation to ensure that it realistically reflects the
responsibilities and risks involved in being an effective director.
Director Compensation
Officer Compensation
Director Compensation
As at November 1, 2007, Matrikon has 7 directors, including 6 independent
directors, one executive director. Matrikon defines independent directors
according to the definition contained in Multilateral Instrument 52-110
Section 1.4.
Director compensation is paid only to directors who are not employees of or
consultants to Matrikon, thus, Mr. Somji received compensation as a director
only for the portion of the year that he was a non-employee director.
Effective January 1, 2006, director compensation was structured as follows:
Annual director retainer:
$12,500 per year
Board meeting retainer:
$12,500 per year
Board chair retainer: $60,000 per year (in addition to the annual
director retainer
and meeting fee)
Lead director retainer: $15,000 per year (in addition to the annual
director
retainer and meeting fee)
Annual audit committee chair retainer: $12,500 per year (in addition to
the annual
director retainer and meeting fee)
Annual compensation and governance committee chair retainer: $10,000 per
year (in
addition to the annual director retainer and meeting fee)
Directors who do not reside in Canada are paid the annual director retainer and
annual board meeting fees in equivalent US dollars.
Matrikon also reimburses directors for related travel and out-of-pocket expenses
Total compensation paid to all directors during the fiscal year ended August 31,
2007 was $257,019 (2006 $220,093).
| Director |
Annual Director Retainer |
Board Meeting Retainer |
Committee Chair Retainer |
Other Retainer |
Total |
| Hugh Bolton |
12,500 |
12,500 |
- |
32,647 |
57,647 |
| Kent Jespersen |
12,500 |
12,500 |
1,000 |
- |
35,000 |
| David Kramer1 |
12,500 |
12,500 |
- |
- |
25,000 |
| Robert Moore |
12,500 |
12,500 |
- |
- |
25,000 |
| Michael Percy |
12,500 |
12,500 |
- |
- |
25,000 |
| Janice Rennie |
12,500 |
12,500 |
12,500 |
- |
37,500 |
| Nizar Somji2 |
7,057 |
7,057 |
- |
37,758 |
51,872 |
| Amin Rawji3 |
- |
- |
- |
- |
- |
| Eric Rosenfeld4 |
- |
- |
- |
- |
- |
Notes:
1
David Kramer resigned from Matrikon’s board on July 12, 2007
2
Effective February 12, 2007 Nizar J. Somji resigned as Chair of the board
and became interim CFO. Hugh Bolton became Chair of the Board. Prior to
this date Mr. Bolton was Lead Director. As an employee director, Mr. Somji
did not receive director compensation. The amounts are prorated to reflect
this change.
3
Effective June 5, 2007 Amin Rawji stepped down as president and CEO and
resigned from Matrikon’s board. As a management director, he did not receive
director compensation.
4
Eric Rosenfeld was appointed a director on July 12, 2007. No director
compensation was paid to him in fiscal 2007.
To ensure that director interests are aligned with shareholders' interests,
Matrikon's directors are required to own the dollar value equivalent of three
(3) times their annual director retainer in shares after a period of three years
on the Board. As of November 1, 2007, all directors owned the equivalent of at
least three (3) times their annual director retainer in Matrikon shares based
on share value at time of purchase.
| |
Number |
Value1 |
| Common Shares |
3,474,138 |
$9,067,500 |
| Options |
210,000 |
$78,800 |
| Univested RSUs |
58,500 |
$152,685 |
Note:
1 Based
on closing price of Matrikon shares on November 1, 2007 and taking into account
only options that are currently exercisable and in the money
Matrikon’s Stock Option plan was discontinued in fiscal 2006. Under the
previous plan, newly appointed or elected directors received a grant of 50,000
options to purchase shares. Directors also received annual grants of 10,000
options.
These stock options are only available to non-executive directors.
The exercise price for options was set at the closing market price of Matrikon's
common shares on the day they were granted unless a trading blackout was in
effect at the time. In this case, the exercise price was set at the closing
market price of Matrikon’s common shares on the day following the lifting of
the trading blackout.
In 2006, Matrikon replaced its Stock Option Plan with an RSU plan. Under the
RSU plan, Directors receive RSUs at approximately the equivalent value to the
options they would have received annually under the Stock Option Plan. The
RSUs vest over a period of three years. Once vested, the RSUs are converted
to Matrikon common shares.
On July 7 2006, each current director received 13,500 RSUs. These RSUs vest equally over three years.
In 2007, Eric Rosenfeld received 13,500 RSUs when he joined Matrikon's board. These RSUs vest equally over three years on July 12.
| |
As at 1-Nov-07 |
As at 26-Oct-06 |
Net Change |
Market Value1
(1-Nov-07) |
| Director |
Common Shares |
RSUs/ Options4 |
Common Shares |
RSUs/ Options3 |
Common Shares |
Options |
Total |
| Hugh Bolton |
72,878 |
4,900 |
67,923 |
53,500 |
+4,955 |
-4,500 |
$190,212 |
| Kent Jespersen |
76,8082 |
49,000 |
72,0582 |
53,500 |
+4,750 |
-4,500 |
$200,469 |
| Robert Moore |
118,031 |
49,000 |
113,303 |
53,500 |
+4,728 |
-4,500 |
$345,151 |
| Michael Percy |
28,200 |
2,900 |
23,700 |
35,500 |
+4,500 |
-4,500 |
$97,092 |
| Janice Rennie |
25,321 |
79,000 |
20,571 |
83,500 |
+4,750 |
-4,500 |
$127,578 |
| Eric Rosenfeld |
3,152,900 |
13,500 |
n/a |
n/a |
n/a |
n/a |
$8,264,304 |
Notes:
1
Based on closing price of Matrikon shares on November 1, 2007. Market value
is the value of common shares held and the in the money value of options and
the value of uninvested RSUs.
2
Includes 3,100 common shares held by associates or affiliates
3
Includes 13,500 RSUs which vest over three years
4
Includes 9,000 RSUs, except for Mr. Rosenfeld. Mr. Rosenfeld has 13,500 RSUs
which vest over three years.
Officer Compensation
The Compensation and Governance Committee, composed of three independent
directors, reviews and approves Matrikon's compensation program for executive
officers.
The primary objectives of Matrikon's compensation program are to enable the company
to attract, motivate and retain outstanding individuals and to align their
success with that of Matrikon's shareholders through the achievement of
strategic corporate objectives and the creation of shareholder value. The level
of compensation paid to an executive is based on the executive's overall
experience, responsibility and performance.
Compensation of executive officers for 2007 was comprised of three elements, with some variation depending on area of responsibility and individual objectives:
Base salary (35-33% of total compensation)
Long term incentive in the form of RSUs (20-30% of total compensation)
Short term incentives in the form of cash bonuses (20-50% of total
compensation). Performance bonuses are calculated based on
the achievement
of revenue and earnings growth targets and other individual
behavioural
objectives.
Company wide performance bonus for meeting specific overall growth targets
(8-30% of total compensation)
Area of responsibility performance bonus for meeting area-specific objectives
(15-25% of total compensation)
Performance bonuses are calculated based on parameters such as the achievement of
target revenue and earnings growth and individual behavioural objectives which
could include such metrics as employee retention or office growth. The following
table shows the actual compensation breakdown.
The short term company wide performance bonus which was available to all NEOs was
not paid out for fiscal 2007 as the target performance was not achieved. Personal
objective bonuses range from a percentage of overall revenue and / or operating
income to divisional results, depending on the employee's ability to influence results.
| |
Base Salary |
Long Term RSUs |
Short Term Bonus |
Short Term Bonus |
Total Pay |
Total Bonus |
| |
|
|
Company Objectives |
Personal Objectives |
|
Maximum Bonus 2x Base Salary |
| Target |
25-33% |
20-30% |
8-30% |
15-25% |
|
|
Amin Rawji1
|
$255,000
66% |
-
0% |
-
0% |
$113,8403
43% |
$338,840
|
$113,840
0.514 |
Nizar Somji
|
$147,500
55% |
$12,555
5% |
-
0% |
$107,322
40% |
$267,377
|
$119,877
0.814 |
Tariq Malik1
|
$116,031
100% |
-
0% |
-
0% |
-
0% |
$116,031
|
-
- |
Randy Kondor1
|
$196,273
100% |
-
0% |
-
0% |
-
0% |
$196,273
|
-
- |
Gordon Freund2
|
$120,000
70% |
$13,750
8% |
-
0% |
$89,482
30% |
$170,495
|
$50,495
0.424 |
Ian Brown
|
$186,706
62% |
$25,639
8% |
-
0% |
$89,482
30% |
$301,827
|
$115,121
0.624 |
Jeff Gould
|
$120,000
53% |
$27,500
12% |
-
0% |
$80,883
35% |
$228,383
|
$108,383
0.944 |
Notes:
1
Mr. Rawji, Mr. Malik and Mr. Kondor left Matrikon mid year, thus RSU grants were forfeit
2
Mr. Freund's performance compensation was a percentage of total revenue
3
Mr. Rawji's performance compensation was a percentage of total revenue and a
percentage of operating income. Mr. Somji took the same compensation plan when
he replaced Mr. Rawji.
4
This number represents the proportion of bonus to base salary (calculated as
total bonus payout divided by base salary).
Other compensation includes medical and insurance benefits, which are also generally
available to all employees.
Refer to the description under the heading Compensation on page 16
(Compensation and Governance Committee Report) for additional information.
Matrikon's approach to base salaries is to offer amounts which are slightly below
par with industry peers, targeting the 25th percentile. Greater emphasis is placed
on pay for performance through variable compensation plans. No formal benchmarks or
reviews have been performed for fiscal 2007 executive compensation. Actual individual
salary levels are based on a number of factors, including the individual's performance,
responsibilities, and experience and reflect the contribution of each executive officer.
Matrikon believes that incentive pay encourages employees to contribute to
overall performance. Thus, in addition to base salaries, Matrikon awards cash
bonuses to executives based on achieving individual performance targets
including certain revenue and net income goals in relation to the company's
annual plan as approved by the Board. The bonus plan is restructured annually
to motivate specific behaviours. In some instances, the Committee also awards
discretionary bonuses to certain of these executives at the conclusion of the
year.
In fiscal year 2006, we implemented a long term executive compensation strategy that
replaces option grants to key employees with grants of restricted share units. (RSUs).
Matrikon’s RSU plan is intended to encourage key employees and directors to acquire
a proprietary interest in Matrikon and thus provide additional incentive to
further Matrikon’s growth and development while aligning the interests of these
employees with those of our shareholders.
The RSU Plan was approved by shareholders on December 9, 2005. Matrikon’s employees,
officers and directors are eligible to participate in the RSU Plan.
Subject to the vesting requirements (continued employment with Matrikon), each RSU
will be exchangeable for one common share or one Deferred Share Unit (DSU) at
the employee's election. The option to exchange RSUs for DSUs has been removed
from the plan and will not apply to future grants of RSUs. The number of RSUs
granted are based on the Executive's position, the need for retention incentives,
and typically, as part of a multi-year approach to the Executive's compensation.
Eligible employees and directors are entitled to participate in Matrikon's
employee stock ownership program (ESOP), which was designed to encourage
employees to become shareholders of the company. Employees, including Named
Executive Officers, are eligible to receive one common share for every two
common shares purchased and held for a period of 16 months, with certain
restrictions. Nizar J. Somji is not eligible to participate in the plan. Shares
held by employees under the program are eligible for matching only once. To
date, Matrikon has issued 336,479 common shares under ESOP.
The final ESOP registration was April 30, 2007. Matrikon intends to replace this
program with a different employee share purchase program in fiscal year 2008.
Both Nizar J. Somji & Amin Rawji acted as CEO in the 2007 fiscal year. The
compensation philosophy for both was similar and included:
Base salary (30-60% of total compensation)
Short term incentives in the form of cash bonuses (40-80% of total
compensation). Performance bonuses are calculated on revenue
and operating income.
Matrikon does not have any written contracts, plans, arrangements or
agreements to compensate Named Executive Officers in excess of $100,000 in the
event of termination of employment (as a result of resignation, retirement,
change of control, etc.) or a change of responsibilities following a change of
control.
Management is not aware of any indebtedness outstanding by its directors,
senior officers or executive officers to the company, or any guarantees,
support agreements, letters of credit or other similar arrangements provided by
Matrikon to any of its directors, senior officers or executive officers, at any
time since the commencement of the last completed fiscal year.
Please note:
Information contained in the Investor section of Matrikon's web site was
accurate at the time of posting, but may have been superseded by subsequent
disclosures.
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